Protocol Internet Technology Limited t/a Hosting Ireland ('we and us") are committed to protecting and
respecting your privacy.
This Policy (together with our terms and conditions and any other documents referred to on it) sets out how
we process the Personal Data we collect from you or that you provide to us. Personal Data is a term used to
describe data that allows you to be directly or indirectly identified.
Please read the following notice carefully to understand our views and practices regarding your Personal
Data and how we will treat it.
Protocol Internet Technology Limited is the data controller of your Personal Data provided or collected in
connection with Hosting Ireland's products and services (the "services"). Protocol Internet Technology
Limited registered office address is of Deltona House, Six Cross Roads Business Park, Waterford, X91TX8Y.
Hosting Ireland is fully committed to data protection, is compliant with the Data Protection Acts 1988 and
2003 and is registered with the Data Protection Commissioner Ref 13183/A
Hosting Ireland is part of a wider organisation called team.blue operating across the European Union
and the UK, and together our vision is to provide reliable, best in class tools and products to better
enable companies and entrepreneurs to grow their businesses digitally. Although this privacy policy is
issued on behalf of Hosting Ireland we have included details of where your Personal Data may be shared with
other organisations within our wider group.
If you have any questions about this privacy policy or our privacy practices, please contact our data privacy manager in the following ways:
We will collect and process the following data about You:
| Reason for Processing | Information Processed by Hosting Ireland | The Legal Basis for Processing |
|---|---|---|
|
Making a purchase with Hosting Ireland and to keep our business records up to date. |
The information needed to provide you with a product or service including; name, address, email address, and phone number, as well as payment information |
|
|
To handle any enquiries you make with us and/or correspondence we receive from you. |
Contact details including; name address, email address, and phone number. |
|
Please note in limited circumstances it may be necessary to collect information from a third party, a cardholder or another member of your household. Please ensure that any third parties are made aware of this privacy notice and please ensure you obtain their permission before providing their information.
With regard to each of your visits to our site we will also collect the following information:
| Category of Information Collected | Type of Information | Lawful Reason for Processing |
|---|---|---|
|
Device Information |
The Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform. |
Necessary for our legitimate business interests.
|
|
Browsing Information |
Full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our customer service number. |
Necessary for our legitimate business interests.
|
We use information held about you in the following ways:
In addition to the specific purposes for which we may process your Personal Data set out above, we may also
process any of your Personal Data where such processing is necessary for compliance with a legal obligation
to which we are subject, or in order to protect your vital interests or the vital interests of another
natural person.
Please do not supply any other person's Personal Data to us, unless we ask you to do so.
Hosting Ireland works alongside third parties (including business partners, service providers and fraud protection services) and we may receive information from them about you. We will combine this information with information you give to us and information we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive).
To administer and provide Hosting Ireland services we may share your Personal Data in order:
We may disclose your Personal Data to third parties:
In order to provide you with certain domain extensions, we are required to send your Personal Data to the
Registry responsible for that domain extension. The details of the Registry providing specific extensions
can be found at https://www.iana.org/domains/root/db -
the 'Root Zone Database'.
The Root Zone Database represents the delegation details of top-level domains (TLDs) which are classified as
either generic (for example '.com') or at country-code level (for example '.ie'). The Registry or Registrar
which we contract with to register the domains may publish your Personal Data in the online directory known
as the WHOIS, unless you have previously purchased a Domain Privacy service from us.
For generic domains ending in .com .net and .jobs:
For all Nominet domain registrations (.co.uk, .uk, org.uk, .me.uk):
For all .IE domain registrations (.ie):
Should the publishing of your Personal Data to the public WHOIS be enforced by ICANN, or should Nominet or
.IE’s policy about the publishing of Personal Data to the public WHOIS change, we will advise you by
updating this Privacy Policy.
Please note that the location of the TLD registry will determine where your Personal Data is transferred and
this may include the transfer of your Personal Data to a domain name registry located outside of the UK and
necessary for the registration of a country code domain name. We will ensure that the appropriate safeguards
are implemented to ensure the protection of your Personal Data. We have provided further information about
the appropriate safeguards at the bottom of this privacy policy.
All information you provide to us is stored on secure servers either in Ireland or owned by Namesco Limited
(a company within our corporate group) located within the UK. You can access Namesco Limited's privacy
policy here (you will see that it is very similar to ours, given that we are part of the same group of
companies).
As of 31 December 2020, the UK will cease to be a member of the EU. Your Personal Data may in limited
circumstances be transferred from the EEA to the UK and vice versa as described above. We will ensure a
similar degree of protection is afforded to your Personal Data by ensuring at least one of the approved
safeguards (as described below at the end of this policy) are implemented (commonly this will include the
use of specific contracts approved by the European Commission which give Personal Data the same protection
it has in Europe) and to ensure that your Personal Data is treated securely and protected against
unauthorised loss or damage.
Please contact us if you want further information on the specific mechanism used by us when transferring
your Personal Data out of the EEA.
Where we have given you (or where you have chosen) a username and password which enables you to access certain parts of our site, you are responsible for keeping this username and password confidential. We ask you not to share this information with anyone.
Unfortunately, the transmission of information through the internet is not completely secure. Although we will do our best to protect your Personal Data, we cannot guarantee the security of your Personal Data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised loss or damage.
Our websites and services are not directed at individuals under the age of sixteen (16). We will not intentionally collect or maintain information about these individuals. If you believe that we may have collected Personal Data from someone under the age of 16, please let us know by emailing dpo@hosting-irland.com. We will then take appropriate measures to investigate and, if appropriate, delete that information.
We will retain your Personal Data for as long as needed to provide you with the services or as long as needed to fulfil the purpose for which the Personal Data was originally collected. We may also be required to retain certain information by law and/or for legitimate business purposes (for example, VAT records).
Under certain circumstances, you have rights under data protection laws in relation to your Personal Data
and more information is set out below.
Please note you may instruct us at any time not to process your personal information for marketing purposes.
Your rights under data protection law include:
The right to access;
You have the right to ask us to confirm whether or not we process your Personal Data and, to have access to
the Personal Data, and any additional information. That additional information includes the purposes for
which we process your Personal Data, the categories of Personal Data we hold and the recipients of that
Personal Data. You may request a copy of your Personal Data.
The right to rectification;
If we hold any inaccurate Personal Data about you, you have the right to have these inaccuracies rectified.
Where necessary for the purposes of the processing, you also have the right to have any incomplete Personal
Data about you completed.
The right to erasure;
In certain circumstances you have the right to have Personal Data that we hold about you erased. This will
be done without undue delay. These circumstances include the following: it is no longer necessary for us to
hold those Personal Data in relation to the purposes for which they were originally collected or otherwise
processed; you withdraw your consent to any processing which requires consent; the processing is for direct
marketing purposes; and the Personal Data have been unlawfully processed. However, there are certain general
exclusions of the right to erasure, including where processing is necessary: for exercising the right of
freedom of expression and information; for compliance with a legal obligation; or for establishing,
exercising or defending legal claims.
The right to restrict processing;
In certain circumstances you have the right for the processing of your Personal Data to be restricted. This
is the case where: you do not think that the Personal Data we hold about you is accurate; your Personal Data
is being processed unlawfully, but you do not want your Personal Data to be erased; it is no longer
necessary for us to hold your Personal Data for the purposes of our processing, but you still require that
Personal Data in relation to a legal claim; and you have objected to processing, and are waiting for that
objection to be verified. Where processing has been restricted for one of these reasons, we may continue to
store your Personal Data. However, we will only process it for other reasons: with your consent; in relation
to a legal claim; for the protection of the rights of another natural or legal person; or for reasons of
important public interest.
The right to object to processing;
You can object to us processing your Personal Data on grounds relating to your particular situation, but
only as far as our legal basis for the processing: the performance of a task carried out in the public
interest, or in the exercise of any official authority vested in us; or the purposes of our legitimate
interests or those of a third party. If you make an objection, we will stop processing your Personal Data
unless we are able to: demonstrate compelling legitimate grounds for the processing, and that these
legitimate grounds override your interests, rights and freedoms; or the processing is in relation to a legal
claim.
The right to data portability;
In relation to the information you have given us and that we hold electronically, you have the right to
request that your Personal Data be moved, copied or transferred from one database, storage or IT environment
to another. You can make a portability request at any time where we have relied on your consent to use your
Personal Data, or we have processed your data as part of a contract you have with us.
The right to complain to a supervisory authority;
If you think that our processing of your Personal Data infringes data protection laws, you can lodge a
complaint with a supervisory authority responsible for data protection. You may do this in the EU member
state of your habitual residence, your place of work or the place of the alleged infringement.
The right to withdraw consent; and
To the extent that the legal basis we are relying on for processing your Personal Data is consent, you are
entitled to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing
before the withdrawal.
The right to object to direct marketing;
You can choose whether we process your Personal Data for direct marketing purposes. If you do not want us to
process your Personal Data for direct marketing purposes, we will not process your Personal Data for this
purpose. You can exercise your right to prevent such processing by checking certain boxes on the forms we
use to collect your Personal Data in your Online Control Panel.
If you wish to:
Please note we reserve the right to charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances. We may additionally need to request specific information from you to help us confirm your identity.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Personal Data to these websites.
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie Policy.
We use the term "Client" to describe a customer of Hosting Ireland Limited and to whom we provide our
services under the terms of our contractual relationship.
Our Clients use the services to host, transmit or process data to our hosting platform and this information
may include Personal Data that allows their own customers to be identified. We refer to this type of data as
"Client Customer Data".
We only have a business or contractual relationship with our Clients and have no direct relationship with
the individuals categorised as Client Customer Data.
We do not collect, view or share Client Customer Data except as outlined in the terms of our contractual
agreement with the Client (the Service Agreement), or, in exceptional circumstances as required by law or by
order of a court. Nothing contained in this Privacy Policy shall alter specific terms and conditions
applicable to the Service Agreement.
In line with the Service Agreement, our Clients retain responsibility for compliance with relevant data
protection legislation, which includes setting standards and maintaining security standards to ensure the
security of all data they upload to our platform which may include Client Customer Data. The security,
including encryption of data prior to transmission to our network and confidentiality of their accounts and
access to our platform, remains the responsibility at all times of our Clients.
To find out how Client Customer Data is collected, stored and processed by the Client (including information
on how to gain access to and/or to make changes to Client Personal Data) please contact the Client directly,
or refer to the applicable Client Privacy Policy for more information. Any enquiries received, or requests
made, relating to Client Customer Data will be passed to the Client at the earliest opportunity.
Any changes we make to our Privacy Policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our Privacy Policy.
Whenever we transfer your Personal Data out of the EEA (including within our own corporate group of companies), we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented: